Information Management Systems

Color Coded Folders with RFID Tracking Tags Helps Financial Services Firm Track Automotive Titles

A national financial services firm recently improved their customer service and created an efficient file management system by using color coded folders with RFID tracking tags.  The firm works with dealers all over the nation to finance the purchase of vehicles from over 1,000 inventory sources, manufacturers, and wholesalers. They specialize in individual financing of new and used cars to dealers called floor planning. The financial services firm holds and files the titles as collateral in these loan transactions. The titles are kept in file folders at a centralized records location.

There is a large volume of titles constantly being checked in and checked out and managing this process is extremely difficult.  The inability to locate title file folders when they are requested results in poor customer service to auto dealers, and inefficient file management operations for the financial services firm.

Pre-numbered Color Coded Folders with RFID Tracking Tags for Quick Access and Efficient File Management

The financial services firm turned to RFID to improve the speed and accuracy of the check-in and checkout process of title file folders.  Pre-numbered color coded file folders with RFID tracking tags attached inside the folder were purchased to solve the problem.

The color coded file folder labels assist in locating misplaced or misfiled folders, which has improved their efficiencies significantly. At the same time, the RFID tags automate the check-in and checkout file process by keeping track of where all the folders are at any given time and instantaneously updating their location in a database through the use of radio waves and an antenna receiver.

Efficient File Management with Color Coded Folders with RFID Tracking Tags and Filing Solutions Services

Southwest Solutions Group’s Information Management Division provides the experience and knowledge to help you with unique filing solutions for your business. Call us today at 1-800-803-1083 or send us an email to find out how color coded folders with RFID tracking tags will improve your filing process.