Information Management Systems

Our Document Scanning Services for Converting Records to Digital Imaging Safely and Efficiently

We offer document scanning services to speed up the process of converting records to digital imaging. Using state of the art scanning equipment, we are able to provide document scanning services for converting records to digital imaging securely, affordably and quickly. We work with clients that range from small businesses to very large corporations across all industries, to help migrate your scanned documents across the enterprise to ensure the availability, integrity, and longevity of your records and information. Our document scanning services can stand alone, but we also offer records management consulting to help you create a complete program for document and data management.  We will help you plan for the unexpected with our disaster recovery planning services to ensure the integrity of your business. Whether its microfilm, paper, microfiche, or a combination, our clients rely on us to manage and digitize their business critical information.

Is it Time for Your Business to Move From Paper to Digital Imaging?

Are you wondering if it’s time for your business to move from paper to digital imaging? Studies have shown that workers waste 20 to 40 percent of their time searching for paper documents manually. Ironically, we only spend 5 to 15 percent of our time reading the information. Because 90 percent of our corporate information still resides on paper, having the information where you need it, when you need it is often challenging. Also, when the information is no longer current, we spend even more resources retrieve it, box it, store it, and manage retention schedules. (Read more about digital imaging readiness)

To find out more information on our document scanning services for converting records to digital imaging, just give us a call at 1-800-803-1083 or send us an email. We will put you in touch with one of our records management consultants that will provide you with more details and guide you through the digital imaging process.

Digital imaging technology is increasingly important in litigation support. Law Firms that use digital imaging technology realize immediate performance and productivity gains that improve the management of litigation cases, evidentiary documents, discovery files, due diligence records and boilerplate documents. Southwest Solutions Group is a leading provider of secure high resolution scanning, document coding, Bates stamping and full page OCR scans to assist your law firm.

Benefits of Converting to Digital Imaging

There are numerous benefits to converting to digital imaging.  First and foremost, no more lost or misfiled documents found in paper-based filing systems. Also, many attorneys have heavy travel schedules, yet they still need access to vital documents. Because our digital filing systems provide secure remote access to information, you can quickly retrieve files when and where they are needed on WIFI connected laptops and handheld devices (Blackberry, iPhone, Androids) safely and securely.   Some other cost savings and productivity benefits of converting your documents to digital imaging are:

• Cost savings by reducing the paper file storage requirements will enable your organization to grow, reduce costs, and use floor space for profitable purposes • Cost savings of eliminating off-site storage and document retrieval charges • Increase efficiencies in billable hours and administrative overhead cost savings of making copies and faxing documents • Increase productivity through remote file access using a secure web connection and between offices and departments in different locations (256 Bit SSL Encryption) • Protect your documents from catastrophic loss with a secure disaster recovery plan that provides secure off-site backup and access to information in the event of a disaster • Document workflow, inbound fax receiving, document redaction, editing, and Bates stamping, document consolidation • Integration with your existing Practice Management or Document Management systems • Supplement in house litigation support staff for large cases and remote projects • Unlimited users, document types, and files with no upfront fees • Compatible with most browsers and devices, including iPad, Android, Blackberry, and Mac

Test Our Digital Imaging Services for Free

Our free trial offer includes a full featured document imaging configuration for you to use free for 60 days. There are no restrictions on use within your organization.  In addition, we will scan a sample set of files and load them into your viewer to demonstrate the imaging quality of scanned files.  We guarantee that our scanned files will be compatible with your practice management and litigation support application.

Why Southwest Solutions Group for Your Digital Imaging System

Southwest Solutions Group is more than a digital imaging conversion company.  Southwest Solutions Group has been providing filing products and records management consulting to law firms since 1969.  Because we have been helping law firms for years with their paper based filing systems, we understand the flow of critical business documents throughout their lifecycle, from point of creation to final disposition, which offers customers reduced risk and improved operational efficiencies with a verifiable return on investment. We have many qualified information specialists to help you understand the process and protect you from common pitfalls when converting from paper based filing to a document imaging system.

Additional Services by Southwest Solutions Group

We offer many information management services including: • Master planning for converting to document imaging • Document Blowbacks (printing), Bates Stamping. Conversion of digital files (images, worksheets, emails) • Output of load files afro Concordance and other Litigation Support Applications • Backfile scanning of inactive and active records • On-site scanning • High quality production scanning • Packing, purging, and shredding services • Document backup services

Contact us today for more information about our digital imaging free trial at (800) 803-1083 or visit http://www.ssgims.com/legal/